Eleven years of corporate travel operations, one contract.
We bring your team together on the right route.
One team from planning to the final report.
Operations that scale from 10 to 1,000 people.
Overview
The hybrid team gathering event brings together team members who work partly in the office and partly remotely from other cities or countries, running a single programme across a physical venue and a live stream. Half-day, full-day and two-day residential options are available. Remote participants join every session and team exercise actively rather than as spectators, giving both groups an equal voice.
What is in the programme?
The four-hour half-day programme opens with introductions and icebreakers in mixed teams; a hybrid communication norms workshop follows, in which the group writes its meeting and messaging rules together. The main section is a joint project: a mural, for example, completed with contributions from participants in the room and those on screen.
The full-day programme adds a hybrid quiz, a virtual escape room or simultaneous puzzle solving, and a company culture workshop; at lunch, office-based participants eat together, while a meal card option can be considered for those joining remotely. The two-day format includes a hybrid games evening, and on the second day the joint project closes with an exhibition.
Highlights
- Live-streaming infrastructure covering cameras, microphones, lighting and the platform licence
- A connection test before the event and technical support throughout the day
- Games in which physical and virtual participants compete in the same teams
- Digital and printed certificates of participation
Who Is It For?
It suits department and project teams of 8-35, especially newly formed, merged or geographically dispersed teams. Physical effort is low; the event takes place indoors and around the table.
Planning Notes
- Food and drink, accommodation and transport for in-person participants are not included.
- Remote participants' time zones should be taken into account when setting the programme times.
- Shipping joint-project materials to remote participants is an additional service and requires lead time.
- Asking participants to take part in the connection test before the event reduces technical issues.
Additional Services
Corporate Fit
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Suitable Team SizeDepartment and project teams of 8-35
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SegmentPremium
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Extra FeaturesLocal economy, Low carbon, Low waste, Accessible
Included Services / Excluded Services
- Physical venue hire (conference hall, meeting rooms, breakout areas)
- A professional team coach, communication expert and event moderator
- Live-streaming equipment (cameras, microphones, lighting, platform licence)
- All activity materials (for physical and virtual participants)
- Icebreaker cards, a quiz platform and a virtual escape room licence
- Technical support for hybrid participation (pre-event test and on-the-day support)
- Certificates of participation (digital and printed)
- Corporate event planning and coordination
- Programme design tailored to your group
- Intercity or local transport / transfers for in-person participants (can be added as an option)
- Food and drink (breakfast, lunch, dinner, coffee breaks)
- Gift kits (additional service)
- Accommodation (additional service on the residential programme)
- Meal cards or shipping costs for remote participants (additional service)
Tour Gallery
Tour & Event Plan
FAQ
They join via live stream and interactive sessions on platforms such as Zoom, Teams or Webex, using features such as breakout rooms, polls, whiteboards and live reactions. Activities such as a virtual escape room, online games and a Kahoot quiz also encourage active participation.
Yes, every activity is designed to work in a hybrid format. In the quiz, for example, teams in the venue and remote participants on screen compete at the same time. In the joint project, in-person participants complete a mural while remote participants complete a digital version, and the results are brought together.
Before the event, every remote participant's connection and equipment are tested (microphone, camera, internet speed). The physical venue has a backup internet connection and spare cameras and microphones. The technical team is on hand throughout the event, and participants receive a quick troubleshooting guide for simple issues.
Half-day (4 hours), full-day (6-8 hours) and 2-day residential options are available. The format is chosen according to the company's needs, budget and team size; the full-day programme is the most common choice.
Yes. As an additional service, we can prepare personalised gift kits for remote participants, just as for in-person participants, and send them by courier. Kits can include items such as a company-branded T-shirt, hoodie, water bottle, notebook, pen, headphones, camera accessory, energy bar, hand sanitiser and stickers.
We recommend a company-specific follow-up plan for after the event. It can include regular online coffee breaks, virtual games nights, putting the hybrid working norms into practice, communication coaching for managers and an engagement survey in the third month. We also provide this follow-up programme as an additional service.
Yes, employees abroad in time zones different from the event venue can join online. Event times are planned to fall within the working hours of most participants. Gift kits can also be sent to employees abroad (at additional cost).
The Hybrid Team Gathering Event works best for department and project teams of 8-35. We can shape the programme flow around participant numbers, how your departments are structured and the motivation outcome you want.
This programme sits in the premium segment. The final price depends on headcount, dates, transport, catering, facilitation and any additional activities.
Its highlighted extras are support for the local economy, low carbon, low waste and an accessible programme. Low-carbon transport, low-waste operations and local sourcing can be added on request.
Tell us your headcount, date range, location, budget segment and any particular requirements through the tour request form, and we will prepare pricing and programme options for your team.
